Jimdo Careers Data Protection Information
We are delighted that you are interested in us and have applied or will apply for a position in our company. We would like to provide you with the following information on the processing of your personal data in connection with your job application and your use or browsing of our careers website.
Who is the responsible party (the controller) for the processing of your data via this website and/or in connection with your application ?
You will find more information about our company, information on the persons authorized to represent Jimdo and also, further contact options on the contact page of our website: https://www.jimdo.com/about/
What data do we process and for what purpose?
We process the data that you send us in connection with and via your job application in order to check your suitability for the position (or possibly for other open positions in our company) and of course, to carry out the application process.
What is the legal basis for the processing?
The legal basis for the processing of your personal data in the job application process is primarily § 26 BDSG (Data processing for employment related purposes) in the version of the Federal Data Protection Act (BDSG) valid from 25.05.2018. In accordance with Article 26 BDSG, the processing of the data required in connection with the decision to establish an employment relationship is permitted.
If the data is required for legal prosecution after completing the application process, the data processing shall be based on the requirements of Art. 6 GDPR, in particular for the exercise of legitimate interests pursuant to Art. 6 para. 1 lit. f) GDPR. Our interest shall then lie in the assertion of our rights or defense against claims.
How long do we save your data?
Where no employment relationship results from the application, the data of the applicant will be deleted after 6 months.
In the event that you have consented to the further storage of your personal data, we will transfer your data to our applicant pool. There, the data will be deleted after two years.
If an employment relationship with Jimdo results from the application process, the data from the applicant data system will be transferred to our personnel & human resources information system.
Who do we share the applicant data with?
The data of visitors to this website and/or Applicants will not be sold to third parties. We do not share or pass on any personal information without your explicit consent, unless:
- We are legally obligated to do so;
- In order to fulfill contractual services and/or in order to enforce rights and obligations pertaining to a corresponding contractual relationship;
- We may need to share some Applicant’s information with external agencies/tools and experts including companies who provide assessment services e.g. aptitude/suitability tests and challenges, teleconferencing services etc.. These Processors are bound by appropriate confidentiality Agreements. We take careful and standardized steps to ensure that suitable agreements(usually in the form of a data processing agreement, privacy shield certification and/or Standard Contractual Clauses) in accordance with German and European Data Protection law are in place with such Processors before using their services, so as to guarantee an adequate level of data protection. In line with our standard practice, all Processors only receive the minimum amount of data necessary for them to carry out the challenge/test or to provide their service.
Details of the main Processors generally used in the Jimdo application process are outlined below:
We use BreezyHR to support the application process. For more detailed information on the collection of data by Breezy and the processing of the data by Jimdo and Breezy, see the Breezy HR Privacy Statement: https://breezy.hr/privacy.
Breezy.hr has been certified under the EU-US and Switzerland-US Privacy Shield. Breezy thus, attests that it complies with the data protection requirements of the EU-US Privacy Shield Framework regarding the collection, use, transfer & security of data, as well as data integrity and access to personal data (as defined in the Privacy Shield) by Jimdo Applicants. You can view the Breezy.hr Privacy shield certification here:https://www.privacyshield.gov/list
Your application data will be viewed by the Personnel/Human Resources department upon receipt of your application. Suitable applications are then forwarded internally to the department/Team heads for the respective open position. Then the further procedure is coordinated. As a matter of principle, only the persons in the company who need access to your data for the proper execution of our application process.have access to your data
Please note that we use Calendly.com (Calendly, 1315 Peachtree St NE, Atlanta, GA 30309) to schedule appointments online. This site provides an external platform for appointment scheduling. By using the appointment service, you automatically use the services of Calendly.com. Calendly transmits data to Jimdo for security and documentation purposes, as well as in order to schedule the appointment. The data collected includes: name, IP address the time of the appointment, agreed appointment date and agreed time. This data is not passed on to third parties and serves only the administration and organization of the appointments, as well as for internal, anonymized scheduling statistics. By using the Calendly scheduling service, you agree to the Calendly terms of service and in doing so to the processing of your data by Calendly.
Consent to the use of personal data may be revoked at any time for the future via email to firstname.lastname@example.org.
Where does the data processing occur?
The data is processed exclusively in Amazon Web Services (AWS) data centers within the European Union and the United States.
This Jimdo Website
When you visit a Jimdo website (jimdo.com, your own Jimdo site, or websites of Jimdo users), the Jimdo server automatically saves the information that your browser sends whenever you visit that site. This information includes your request, IP address, browser type and language, and the date and time of your request.
All of the above information is used for analyzing and maintaining the technical operation of the servers and network as well as assisting our anti-abuse measures as a whole, pursuant to Article 6 (1) (f) GDPR and our legitimate interest in improving the stability and functionality of our websites. Log-Information is automatically deleted after 7 days.
Website Analysis Services
Based on our legitimate interests in the analysis, optimization, and economic operation of our online offer we use the following website analytics services:
Google Analytics uses “cookies”, which are text files saved on the site visitor’s computer, to help the website analyze their use of the site. The information generated by the cookie (including the truncated ip address) about the use of the website will normally be transmitted to and stored by Google.
Google Analytics is used exclusively with the extension "_anonymizeIp ()" on this website. This extension ensures an anonymization of the IP address by truncation and excludes a direct personal reference. Via this extension Google truncates the site visitor’s IP address within member states of the European Union or other parties to the Agreement on the European Economic Area. The IP address, that is provided by the site visitor’s browser in using Google Analytics will not be merged by Google with other data from Google.
On behalf of Jimdo, Google will use the information collected to evaluate the use of the website, to compile reports on website activity and to provide other website and internet related services to Jimdo (Art. 6 (1)( f) GDPR). The legitimate interest in data processing lies in the optimization of this website, the analysis of the use of the website and the adaptation of the content, which is made possible by the provision of the Jimdo statistics function. The interests of the users are adequately protected by the pseudonymization of their data.
Google LLC has certified their compliance with the EU-U.S. Privacy Shield Framework and thereby provides a guarantee to comply with European data protection law. The data sent and linked to the Google Analytics cookies, e.g. user IDs or advertising IDs will be automatically deleted after 50 months. The deletion of data whose retention period has been reached is carried out automatically, once a month.
The website visitor can prevent data collection via Google Analytics on this website by clicking here. An "Opt-out Cookie" shall then be applied which shall prevent any future collection of the site visitors data when visiting this website.
According to the relevant legislation and the GDPR, site visitors have certain rights in relation to their personal data processed via this Google Analytics data processing system. In particular, they have a right to access, rectification, data portability and/ or deletion of their data The site visitor also has the right to object to certain processing of their data. In order to exercise these rights in relation to the data processing via Google Analytics on this website, a data subject(site visitor) can contact Jimdo(Jimdo GmbH email@example.com or the owner of this website at any time.
You have the right to information about the processing of your personal data by Jimdo. We are happy to inform you as to what personal information we have saved on you. This information is free, shall be processed immediately and is usually transmitted to you via Email (also via post upon request). In order to receive applicable and detailed information, please provide us with specifications as to the personal data or type thereof concerned(where possible). In order to ensure that the person requesting the aforementioned information is the person they present themselves to be, we require a proof of identity. This can be in the form of a copied identification document. Please blacken out or remove serial numbers and passport numbers from such copies. These copies shall only be used for the purpose of identification and for the processing your request.
Furthermore, you have a right to rectification or deletion or restriction of processing, as far as you are legally entitled.
Furthermore, you have the right to object to the processing within the scope of the legal requirements. The same applies to a right to data portability.
Our Data Protection Officer
Jimdo has appointed the following external Data Protection Officer pursuant to Art. 37 GDPR:
B³ | Informationstechnologie Andreas Bethke
Right to lodge a complaint with a supervisory authority
You have the right to lodge a complaint with a supervisory authority concerning the processing of your personal data by Jimdo.
Managing Director: Matthias Henze
Registration: Amtsgericht Hamburg