Jimdo Data Protection Policy for Applicants
We are delighted that you are interested in working for Jimdo and have applied or will apply for a position in our company. We would like to provide you with the following information on the processing of your personal data in connection with your job application.
Who is the responsible party (the controller) for the processing of your application?
Jimdo GmbH Stresemannstraße 375 22761 Hamburg Germany privacy[a]jimdo.com
You will find more information about our company, information on the persons authorized to represent Jimdo and also, further contact options on the contact page of our website: https://www.jimdo.com/info/legal-notice/
What data do we process and for what purpose?
We process the data that you send us in connection with and via your job application in order to check your suitability for the position (or possibly for other open positions in our company) and of course, to carry out the application process. Your data will be used exclusively for processing your application and deciding whether to establish an employment relationship.
What is the legal basis for the processing?
The legal basis for the processing of your personal data in the job application process is primarily Article 26 of the Federal Data Protection Act (BDSG) i.e. Data processing for employment related purposes. In accordance with Article 26 BDSG, the processing of the data required in connection with the decision to establish an employment relationship is permitted. Pursuant to Section 35 (2) sentence 1 of the German Federal Data Protection Act (BDSG) and Article 17 of the General Data Protection Regulation ( GDPR), you are entitled to have your personal data stored by us deleted at any time. However, we are required by law to retain certain applicant data for a certain period of time(maximum 6 months). Such statutory retention periods follow from the German General Equal Treatment Act (Allgemeines Gleichbehandlungsgesetz - "AGG"). For this reason, the BDSG restricts your right to have your data deleted in § 35 para. 3 no. 1 BDSG. This means that your personal data, which must be retained by law, cannot be deleted, but your data will be blocked in accordance with data protection law and subsequently deleted as soon as the recommended statutory retention period (a maximum of 6 months) has expired. Of course, we have deleted all of your data for which there is no legal obligation to retain it. If the data is required for legal prosecution after completing the application process, the data processing shall be based on the requirements of Art. 6 GDPR, in particular for the exercise of legitimate interests pursuant to Art. 6 para. 1 lit. f) GDPR. Our interest shall then lie in the assertion of our rights or defense against claims.
How long do we save your data?
Where no employment relationship results from the application, the data of the applicant will be deleted after 6 months. In the event that you have consented to the further storage of your personal data, we will transfer your data to our applicant pool. There, the data will be deleted after two years or alternatively upon your request to [email protected]. The legal basis in this case shall be Art. 6 (1)(a) GDPR, i.e. based on your consent. If an employment relationship with Jimdo results from the application process, the data from the applicant data system will be transferred to our personnel & human resources information system, if this is necessary for the creation of the employment relationship.
Who do we share the applicant data with?
BreezyHR
We use BreezyHR to support the application process. For more detailed information on the collection of data by Breezy and the processing of the data by Jimdo and Breezy, see the Breezy HR Privacy Statement: https://breezy.hr/privacy.
We have entered into a data processing agreement with Breezy, which includes Standard Contractual Clauses. This is a contract in which BreezyHR undertakes to protect the data of our applicants, to process their privacy policy on our behalf, and in particular not to disclose it to third parties. By submitting your application via BreezyHR you automatically use the services of BreezyHR. If you do not agree to the privacy policy of breezy.hr, please note that this will not have a negative impact on the application process and please contact us directly ([email protected]). Your data can be deleted at any time.
Your application data will be viewed by the Personnel/Human Resources department upon receipt of your application. Suitable applications are then forwarded internally to the department/Team heads for the respective open position. Then the further procedure is coordinated. As a matter of principle, only the persons in the company who need access to your data for the proper execution of our application process have access to your data.
Calendly
Please note that we use Calendly.com (Calendly, 1315 Peachtree St NE, Atlanta, GA 30309) to schedule appointments within the framework of the application process. By using the appointment service, you automatically use the services of Calendly.com. Calendly transmits data to Jimdo for security and documentation purposes, as well as in order to schedule the appointment. The data collected includes: name, IP address the time of the appointment, agreed appointment date and agreed time. This data is not passed on to third parties and serves only the administration and organization of the appointments, as well as for internal, anonymized scheduling statistics. By using the Calendly scheduling service, you agree to the Calendly terms of service and in doing so to the processing of your data by Calendly. The Calendly privacy policy can be located here: https://calendly.com/pages/privacy Furthermore, we have signed a data processing agreement including standard contractual clauses with Calendly. This is a contract in which Calendly undertakes to protect the privacy of our users, to process their data in accordance with their privacy policy and on our behalf and, in particular, not to disclose it to third parties. Should you not wish to use the Calendly services, please send us your availability directly via email to [email protected] and please be aware that this will not have a negative impact on the application process.
Video Conference Call
Due to the current circumstances surrounding the Covid-19 virus, as well as the Global basis of our workforce, interviews may necessarily be conducted via video conference call (e.g. via Google Hangouts, Zoom etc.) or alternatively, via telephone.
Should you not wish to conduct the interview via video conference call and/ or via telephone, this will not have a negative impact on the application process. In that case, please contact us directly via [email protected].
With regard to data processing by Google Ireland Limited, we refer to the corresponding data protection information: https://policies.google.com/privacy As concerns the data processing via Zoom, we refer to our Zoom privacy notice which can be found here: https://go.jimdo.com/datenverarbeitung-zoom/ Jimdo has entered into standard contractual clauses with both Google and Zoom in order to ensure the security of any data processed within the framework of the application process, by these services.
Testdome
Please note that in the recruitment process for some positions we use Testdome.com ( TestDome Ltd, Aleja Lipa 1/E, 10040 Zagreb, Croatia) to assess technical skills of applicants. Testdome transmits data to Jimdo on the results of technical test. The data collected includes: name, last name, duration of the test session, the answers that applicants provide for the questions. This data is not passed on to third parties and serves as a tool to evaluate the applicants knowledge of the technologies that are used at Jimso. By starting the Testdome challenge, you agree to the Testdome terms of service and in doing so to the processing of your data by Testdome.
The Testdome privacy policy can be located here: https://www.testdome.com/legal/privacy-policy. Furthermore, we have signed a data processing agreement with Testdome. This is a contract in which Testdome undertakes to protect the data of our users, to process their data in accordance with their privacy policy and on our behalf and, in particular, not to disclose it to third parties. Should you not wish to use the Testdome services, please send us your availability directly via email to [email protected] and please be aware that this will not have a negative impact on the application process.
Your Rights
You have the right to information about the processing of your personal data by Jimdo (Article 15 GDPR). We are happy to inform you as to what personal information we have saved on you. This information is free, shall be processed immediately and is usually transmitted to you via Email in a secured manner (also via post upon request). In order to receive applicable and detailed information, please provide us with specifications as to the personal data or type thereof concerned(where possible). In order to ensure that the person requesting the aforementioned information is the person they present themselves to be, we may require a proof of identity. This can be in the form of a copied identification document. Please blacken out or remove serial numbers and passport numbers from such copies. These copies shall only be used for the purpose of identification and for the processing your request.
Furthermore, you have a right to rectification (Art. 16 GDPR) or deletion (Art. 17 GDPR) or restriction of processing (Art. 18 GDPR), as far as you are legally entitled. Furthermore, you have the right to object to the processing within the scope of the legal requirements. The same applies to a right to data portability (Art. 20 GDPR). To exercise any of these rights, please simply email us at [email protected]
Our Data Protection Officer
Jimdo has appointed an external Data Protection Officer pursuant to Art. 37 GDPR whom you can reach via E-Mail: Privacy[a]jimdo.com
Right to lodge a complaint with a supervisory authority
You have the right to lodge a complaint with a supervisory authority concerning the processing of your personal data by Jimdo. As a rule, you can contact the supervisory authority at your usual place of residence or our company headquarters (Hamburg) for this purpose.
Modifications to this Privacy Policy
Due to the further development of our application process or the implementation of new functions or technologies and/or due to legal requirements, it may become necessary to change this policy. We reserve the right to make corresponding changes at any time. In the case of significant changes where the rights of Jimdo applicants could be affected, we shall communicate these changes to you in advance (for example via an email) and where applicable inform you as to the available redress procedures.
As a general note, please be aware that in the event of any deviations resulting from the translation, the formulation of this policy set forth in the German version shall prevail.
Published: May 2021 Jimdo GmbH Stresemannstr. 375 22761 Hamburg Germany
Managing Director: Matthias Henze
Registrationt: Amtsgericht Hamburg
HRB 101417